Lake County of Cape Cod can transfer paper files or pictures into electronic documents.
The benefits of utilizing document scanning, also called document imaging, and converting paper files into a digital format and storing them in an electronic document management (EDM) or Electronic Medical Records (EMR) system are numerous. All these are reasons to scan your important files and images to digital records:
Fire / Water Damage (you can make backups)
Loss of Paper Records
Cost of Storage
Regulatory Requirements
Share Documents
Increase Efficiency
No Physical Storage
Protect Information
Back up Information
Recover Information
Gain Control of Information
Lake County of Cape Cod can provide the following solutions:
Health Information Services
Record scanning, Record storage, Transfer records to EMR systems, Radiology flim & Medical image scanning and data backup/restore.
Law/R.E./General Offices
Record scanning, Record storage, Transfer records to EDM systems, and data backup/restore certs, etc)
Personal Records
Old post cards, Photos, Legal Documents (i.e. mariage documents, wills, birth, etc)
We securely and reliably pick-up your boxes
Storage Boxes are packed and log sheets with an inventory of all documents in each box prepared at the time of packing prior to removal from customer's site. Documents are stored in a secure storage vault pending conversion.
Each box of paper must be signed for at every point during the workflow. We use duplex scanners so the notes will become an additional page to a document. High-speed auto feed duplex scanners accommodate various page sizes, up to 11’ x 17”. The original will be placed back in the sequence within the record and the scanned image will be inserted into the appropriate sequence within the scanned record file.
The Process
Preparation
is where the document scanning process begins and any staples are removed, pages unfolded and any other obstacles overcome to enable a safe and efficient document scanning process. At this stage we also barcode all documents.
Document scanning
is carried out on one of our high speed scanners. Image enhancements such as cropping, deskew and despeckle can be included during the document scanning stage to further ensure the best possible scan result. We can scan black and white, full color or even mixed batches of documents.
Indexing
of the scanned images ensures that they can be easily searched for and retrieved. This part of the process is essential if the images are to be imported into a document management system. This index data can be output to almost any format for importing into a document management system.
Quality control
is an important part of our process and our clients are assured that all work is quality checked to ensure the best possible image is produced from our document scanning service.
The final process
of our document scanning service involves the transfer of all images and data to a suitable storage medium. Currently we use hard disk or we can upload your images to our ftp server for immediate access.
Large Format Scanning
or drawing scanning in bi-tonal, grey scale or color. We are able to process with huge quantities of engineering drawings and plans scanned to TIFF or PDF format and indexed to your specific requirements.
